Senior Administrator - Corporate Secretariat

About the role

Saffery Trust, a director-led private client firm established in Guernsey in 1977, is looking for a Senior Administrator for its Corporate Secretariat. The role develops Company Secretarial skills under the guidance of the firm's Company Secretary, suits someone studying towards a relevant qualification, and covers statutory secretarial work for Guernsey, Switzerland, Cayman and Dubai jurisdictions.

Key responsibilities

• Provide statutory secretarial services for Guernsey, Switzerland, Cayman and Dubai jurisdictions and for the firm's main in-house companies, including day-to-day minutes
• Assist with Board meeting management, quarterly minute reporting, governance projects and minute template development
• Help schedule board meetings, prepare agendas and ensure timely distribution of board papers, with guidance on their content and structure
• Maintain proactive relationships with board members and facilitate communication between the board, its committees, senior management and non-executive directors
• Record board decisions accurately through minute taking and action point tracking, and communicate them via quarterly and ad-hoc minutes
• Possibly develop and maintain a corporate governance improvement plan, reviewed regularly against board evaluations
• Carry out compliance-related tasks as reasonably required by the compliance team

Required profile

• Familiarity with multi-jurisdictional statutory requirements and ability to take meeting notes electronically
• Sound understanding of a range of tasks using different methods, techniques and processes
• May have attained or be working towards a relevant qualification such as CGI or STEP, and meet CPD requirements
• Effective communication skills, adaptable to different audiences
• Able to resolve non-complex issues with support, prioritise tasks to meet deadlines and work to specified standards
• Team player committed to excellent client service

What we offer

• Competitive salary and annual performance-based bonuses
• Flexible working and dress-for-your-day policy
• Full financial support and study leave for professional development
• Top-level health insurance
• E-bikes free for staff use and green initiatives, plus sports and social events and charity support